Final Exams

Many ASK Online Canada courses require students to write final examinations at the end of the course as part of the summative evaluation component. This online exam must be written in the presence of an approved proctor. A proctor is someone who supervises the student while writing the final examination. The proctor must ensure that all examination rules have been followed. Students may choose their proctor but the proctor must be approved by the Principal.

Before writing the final examination, the student must submit the Request for Proctor Approval form to the Principal – [email protected]. The forms are found in the platform, in the Final Examination Section of the course.

In order to be approved, any examination proctor must meet all of the following criteria:

  • Must not be related to the student in any way
  • Must not be a student at any level of studyMust not be a tutor
  • Must have a university degree or college designation
  • Must have a valid, non-generic business email address provided by the proctor’s current place of work

If the proctor is approved, both the proctor and student will be provided with detailed exam instructions via email. The approved proctor and student may then proceed with the final exam as scheduled. Once the exam has been written, the proctor must sign the Proctor Declaration Form indicating that all examination rules were followed. This document must be returned to the Prinicpal, [email protected] promptly following the exam.

If a student chooses a proctor who charges a fee for their services, the student is responsible for those or any other expenses.

If students would like to write in Toronto, locations are available. Please contact the Principal, [email protected] to make arrangements.

Report Cards

Two reports are issued for all students; a mid-term report and a final report. The original report will be issued to the student and a copy of each report will be forwarded to the student’s homeschool. Homeschools will add your completed course to your transcript (OST) and if you are a full time student at ASK, your transcript will be updated with your newly completed courses each year.

International Students

ASK Online Canada course credits are accepted at Ontario Universities and Colleges and universities and colleges in Canada and around the world. All students can attend ASK Online Canada from anywhere in the world (with internet)! At any given time, we have local and international students earning credits and earning the Ontario Secondary School Diploma (OSSD). The OSSD is recognized by universities and colleges around the world.

International students do not require a study permit to take courses, receive credits and graduate with an Ontario Secondary School Diploma (OSSD).

International students are not Canadian citizens or permanent residents of Canada. If you are registering from an address outside of Canada and are (1) a Canadian Citizen, (2) have a permanent residence in Canada, please be sure to contact the Principal proceeding to register to ensure the appropriate course fee is applied.

Supportive

  • ASK teachers are experienced, helpful and Ontario certified.
  • Teachers are available to provide assistance, guidance and feedback throughout the course.
  • The Principal is available at any time for clarification and support.

Professional

  • ASK courses are written, developed and uploaded by professional educators.
  • Our courses are inspected by the Ontario Ministry of Education to ensure compliance with the high standards of Ontario education, curriculum expectations and academic excellence.

Adaptable

  • Students may take 12 months to complete each course; if more time is needed, students may request and extension.
  • Students may complete their course work at any time, any day from anywhere.
  • Students have the freedom to create their own schedules, timelines and due dates.

Convenient

  • All online course content exists in the internationally recognized Moodle learning environment, continually updated to reflect the most recent improvements and innovations.
  • Textbooks are not required; all content is online.
  • All assessments are submitted online. Quizzes, tests, and the final exam are completed online.
  • All feedback and interactions with teachers or other students occur within the secure learning environment or by other method of choice.

Ontario Student Record (OSR)

All full time students in Ontario have an OSR which is held at the student’s home school. The OSR is a physical file folder containing all official school records for a student, including transcripts, community service records, Ontario literacy records, report cards, IEPs, PLARs, and other important information relating to the student’s education.

For new students to Ontario, the following information which students provide will be placed in the student’s OSR:

  • Identification – copy of photo ID (passport, driver’s license or other official document with photo)
  • Official International Transcripts (English translation) – to ensure prerequisite courses have been achieved and/or to award equivalent credits for full time students at ASK Online Canada.
  • English Proficiency Requirement– International students may be required to complete the English Language Placement Assessment in order to determine their level of English language competency and to ensure they are placed in the proper ESL courses

The Ontario Secondary School Diploma (OSSD)Students who wish to graduate and obtain their OSSD must earn 30 credits. Students who have studied at the secondary level outside of Ontario may receive equivalent credits. The Principal will determine the number of equivalent credits the student may earn and inform the student about the number of courses required to achieve the OSSD. The following guidelines outlined by the Ontario Ministry of Education in Appendix 2 of Ontario Schools, 2016 provides the Guide to Determining Diploma Requirements for Students Transferring into Ontario Secondary Schools.

After the Principal determines the number (if any) of equivalent credits that have been awarded to the student, we will then determine the credits required in order for the student to receive the Ontario Secondary School Diploma. In addition to the 30 credits, students must satisfy the provincial literacy and community involvement requirements.

Once all requirements for the OSSD have been satisfied (30 credits, Literacy Requirement and Community Hours), the student will be awarded the OSSD. Students who earn their OSSD with ASK Online Canada will be notified of when to expect it!

What do you need to graduate from high school? 

English Language Learners

Some students require support in developing their English language skills. ASK Online Canada support English literacy development in all courses so that student can optimally achieve in all courses and grade levels.

ASK Online Canada courses may be flexible in order to accommodate the needs of students who require instruction in English as a second language or English literacy development. Teachers of all subjects are responsible for helping students develop their abilities to use English.

If students are concerned about their language abilities and their success in their courses, please contact our principal, [email protected]a.ca to discuss your options.

All ESL students studying with ASK are encouraged to explore strategies to develop their English language skills such as using a bilingual dictionary, keeping a vocabulary log, using graphic organizers to help complete complex tasks, and reviewing notes daily. Students may have extra time on quizzes, tests, and examinations to ensure that they have time to process the task requirements in English.

Literacy Test

Students are required to meet the provincial literacy requirement in order to earn an Ontario Secondary School Diploma. Successful completion of the Ontario Secondary School Literacy Test (OSSLT) will satisfy this requirement. Students who have been eligible to write the OSSLT at least twice, and were unsuccessful at least once, are eligible to take the Ontario Secondary School Literacy Course to fulfill the literacy requirement.

To meet this requirement, students must successfully complete the Ontario Secondary School Literacy Test (OSSLT). This test is scheduled and administered by the Education Quality and Accountability Office (EQAO) once each year, usually at the end of March or the beginning of April.

Students will usually take the OSSLT in Grade 10, unless a deferral is granted by the principal. Students who do not successfully complete the OSSLT will have the opportunity to retake the test in subsequent years. Once students have successfully completed the OSSLT, they may not retake it.

ASK can organize the test administration for students whose Ontario Student Record (OSR) is held at ASK Online Canada. The test can be written at the ASK Online School office in Aurora, Ontario, where students will be invigilated by the Principal. Students may also write the test at an alternative location if they make special arrangements as specified by the Ministry of Education. The test must be supervised by a suitable official who satisfies the requirements outlined by EQAO.

The fee for writing the test at ASK is $225. The fee for writing the test at an alternative location is $525.

The Ontario Secondary School Literacy Course (OLC4O) is available at ASK Online Canada. More information about the Literacy Test and Course may be found on
the Ministry of Education website.

Community Requirement

Each student is responsible for finding and completing 40 hours of volunteer work to be eligible for graduation. ASK Online Canada advises its full time students of the requirements and procedures for completing the 40 hours of community involvement. Full time ASK Students receive information and the appropriate forms. Students must obtain the Principal’s approval before commencing a placement. The necessary forms are available through the Principal.

Ministry of Education List of Ineligible Activities

The Ministry of Education has developed a list of activities that may not be chosen as community involvement activities. These are referred to as ineligible activities. An ineligible activity is an activity that:

  • is a requirement of a class or course in which the student is enrolled (e.g. cooperative education portion of a course, job shadowing, work experience);
  • takes place during the time allotted for the instructional program on a school day. However, an activity that takes place during a student’s lunch break or “spare” period is permissible.
  • takes place in a logging or mining environment, if the student is under sixteen years of age;
  • takes place in a factory, if the student is under fifteen years of age; takes place in a workplace other than a factory, if the student is under fourteen years of age and is not accompanied by an adult.
  • would normally be performed for wages by a person in the workplace.
  • involves the operation of a vehicle, power tools, or scaffolding.
  • involves the administration of any type or form of medication or medical procedure to other person.
  • involves handling of substances classed as “designated substances” under the Occupation Health and Safety Act.
  • requires the knowledge of a trades-person whose trade is regulated by the provincial government.
  • involves banking or handling of securities, or the handling of jewelry, works of art, antiques or other valuables.
  • consists of duties normally performed in the home (i.e. daily chores), or personal recreational activities.
  • involves activities for a court-ordered program (e.g. community-service program for young offenders, probationary program).

Ministry of Education List of Eligible Activities

  • Working and/or assisting with activities for the elderly (senior citizens)
  • Working and/or assisting persons who are physically or mentally challenged
  • Coaching or assisting with the management of an athletic team in the community
  • Helping any community organization such as Rotary, Lions, Kiwanis, United Way, Kids Help Phone, Food Banks
  • Working with the Boy Scouts of Canada or Girl Guides of Canada, Children’s Aid Society
  • Volunteer work in any health care setting (hospital)
  • Working with any community organization recognized as helping make the city a safer or more environmentally sound place.
  • Volunteering time to raise money for recognized charities such as Kid’s Help Phone, Canada World Youth, Interim Place, Canadian Cancer Society, Campaign Against Child Poverty, the United Way
  • Volunteering at the Humane Society or a Veterinary Clinic
  • Volunteering to help in a-not for-profit community activity that is approved by the Principal.

College and University Applications

University Applications for Full time ASK students:

ASK Online Canada will facilitate the university applications for full time students of ASK – for students whose OSR is at ASK Online Canada. Students who are full time with ASK Online Canada may request a PIN – a Personal Identification Number which enables students to apply to university and upload documentation. After students receive their PIN, they may complete a 101 Application with OUAC. Once the student has applied, all academic information from Grades 11 and 12 will be uploaded to OUAC. ASK Online Canada can provide additional guidance to students regarding the application process if required. The fee for this OUAC service is $100. Please note that this fee is separate from any fees that OUAC charges.

For students applying to post-secondary schools outside Ontario or students who
are OUAC 105 applicants, ASK Online Canada will communicate with up to three post- secondary institutions at no charge with a letter of enrolment, midterm report, and a final report. If a student wishes for ASK Online Canada to communicate with more than three institutions, a fee of $35 is applicable for each additional school.

University Applications for Part-time ASK students:

Part-time ASK students – students whose OSR is at another school, will complete an Ontario Universities’ Application Centre (OUAC) 101 application through their home school. ASK will require the student to provide us with their OUAC Reference Number (YYYY-######) in order for ASK Online Canada course information to be sent to OUAC. ASK Online Canada will send all required documentation directly to OUAC on behalf of the student. There is no fee associated with this service.

Ontario College Application Service

A student who applies to colleges through ontariocolleges.ca will require that ASK Online Canada update their account with any courses they are taking at ASK Online Canada. The student must provide their Ontario College Application Service (OCAS) Application Number (YY-###-####) or OCAS Account Number to [email protected] ASK will update the student’s account with a letter of enrolment, midterm grade, and final grade upon course completion. The student must add ASK Online Canada to the academic information on their OCAS account so that we are able to update the account accordingly.

Please contact the Principal with any questions.

Student Records

There are four important documents that students should be aware of throughout their time in secondary school.

Ontario Secondary School Report Cards: Every student receives a midterm report and a final report in each course they take.

The Ontario Student Transcript: Every student has an ongoing transcript that records their progress towards earning the Ontario Secondary School Diploma.

The Ontario Secondary School Diploma: Each student who successfully meets the requirements will receive an Ontario Secondary School Diploma.

The Ontario Student Record: Every student has an Ontario Student Record that contains all relevant documentation from their elementary and high school education.

Report Card

ASK Online Canada issues an official Ontario Secondary School Report Card when a student reaches the midterm point of a course and again upon course completion. One copy will be sent directly to the school holding the student’s Ontario Student Record (OSR) to be added to the record and to the Ontario Student Transcript (OST). The student will also receive a hard copy by mail.

The report card provides a percentage grade which reflects the corresponding level outlined in the achievement chart for the discipline. A student successfully earns the credit when a final grade of 50% or higher is earned.

The final grade for each course in Grades 9–12 will be determined through the completion of both course work and a final evaluation. Course work and assessments will make up 70% of the final grade. This portion of the grade should reflect the student’s most consistent level of achievement. However, special consideration can be given to more recent evidence of achievement. The remaining 30% of the final grade will be based on a final evaluation delivered as an examination, performance essay, and/or other method suitable to the course content.

The report card also provides a record of the learning skills demonstrated by a student in each course. Learning skills will be assessed in the following six categories: Responsibility, Organization, Independent Work, Collaboration, Initiative, and Self- Regulation. These learning skills are evaluated using a four-point scale (E–Excellent, G–Good, S–Satisfactory, N–Needs Improvement). The report card includes the teacher’s comments on what a student has learned, their significant strengths, and the next steps for improvement. The report may also include the principal’s comments on a student’s performance.

Ontario Student Transcript

The Ontario Student Transcript (OST) is an official document issued by public, Catholic, and Ministry-inspected private schools in Ontario, as well as international schools authorized to grant Ontario Secondary School Diploma (OSSD) credits. The OST is a record of all secondary school courses and other OSSD requirements completed by a single student. This document is stored in the student’s Ontario Student Record (OSR) and is retained for 55 years following the end of a student’s high school education.

The OST will track and record

  • OSSD credits successfully earnedUnsuccessful course attempts in Grades 11 and 12Withdrawals from Grade 11 and Grade 12 courses if the student progresses past the mid-term point
  • Repeated courses in Grades 11 and 12
  • Equivalent credits granted for schoolwork completed at institutions outside of public, Catholic, and Ministry-inspected private schools in Ontario or Ontario international schools
  • Completion of the required 40 hours of community involvement
  • Satisfaction of the Ontario Secondary School Literacy requirement
  • Any Ontario Secondary School Diploma or Certificate earned

ASK Online Canada will be responsible for keeping the OST updated for any student whose OSR resides with ASK. An official copy of the OST may be released to a student upon request if ASK Online Canada holds that student’s OSR. Students requiring a copy of the OST from ASK Online Canada may contact us.

Ontario Secondary School Diploma

The Ontario Secondary School Diploma (OSSD) is the primary goal of high school students in Ontario. Students must successfully complete a total of 30 credits (of which 18 are compulsory), satisfy the Ontario Literacy Requirement, and complete 40 hours of Community Involvement Activities in order to earn the OSSD. A credit is earned following the successful completion of a 110-hour course that aligns to the curriculum expectations as outlined by the Ontario Ministry of Education.

ASK will issue the OSSD to students who take all of their courses with ASK or to those who have completed courses at other schools but have successfully completed their final credit or credits with ASK. The OSSD issued by ASK is the same OSSD as that issued by any public, Catholic, or Ministry-inspected private school in Ontario and is recognized by colleges and universities around the world.

Ontario Student Record

The Ontario Student Record (OSR) is a physical file folder which must be created for each student upon registration. This includes registering for any public, Catholic, or Ministry-inspected private school in Ontario and registration at international schools authorized to grant OSSD credits. The OSR contains all official school records for a single student. Every student taking a course with ASK Online Canada must either have an existing OSR or must arrange to establish a new OSR. The contents of the OSR are protected by the Education Act and Freedom of Information legislation for the province of Ontario.

If a ASK student is also currently attending or has graduated from another school granting OSSD credits, that student’s OSR may continue to reside at the home school. When a student completes a course, ASK will send an official copy of the final report card directly to the home school, where the credit will be added to the student’s Ontario Student Transcript.

If ASK is a student’s primary school of registration or a student does not have an existing OSR, ASK may need to contact the student to facilitate the creation or acquisition of these records.

Requesting an Existing OSR

If ASK determines that the most appropriate course of action is to request a student’s existing OSR from his or her home school, the following must occur:

The student, or parent/guardian if the student is under 18 years of age, will contact the school hosting the OSR to grant permission for the OSR to be transferred to ASK.

The student will contact the Guidance department at ASK to confirm that permission has been granted.

• The Guidance department at ASK will formally request that the school transfer the student’s OSR to ASK.

The responsibilities of ASK will include requesting and receiving the OSR, reviewing the documents in the OSR, and maintaining up-to-date records within the OSR, including the Ontario Student Transcript.

Establishing a New OSR

If ASK determines that a new OSR must be created, the following steps will occur:

  • The student will provide a copy of government-issued identification to ASK Guidance.
  • ASK will issue an Ontario Education Number (OEN) unique to that student.
  • ASK will create an OSR for the student.The responsibilities of ASK will include issuing the OEN, creating the OSR, and maintaining up-to-date records within the OSR, including the Ontario Student Transcript.

OSR Services

After an OSR has been established by ASK or received from another Ontario school, there are optional services available from ASK.

  • Equivalent Credit Assessment
  • Ontario Universities’ Application Centre (OUAC)
  • Ontario College Application Service (OCAS)
  • Ontario Secondary School Literacy Test (OSSLT) Community Involvement Activities
  • Outgoing OSR Transfer

Student Support

Teachers

When a student is enrolled in a course, the teacher is available to communicate about course work anytime through the platform or through email. The teacher is available to answer questions, provide feedback, and grade assessments.

The Principal is available at any time to provide additional support.

Awards

To congratulate great efforts and achievement, at the end of each school year, the following awards will be issued to ASK Online Students- full time or part-time:

  • outstanding achievement in Grade 12 English, University Preparation
  • outstanding achievement in Grade 12 Advanced Functions, University Preparation
  • outstanding achievement in Grade 12 Calculus, University Preparation
  • outstanding achievement in Grade 12 Data Management, University Preparation
  • outstanding achievement in Grade 12 Families in Canadian Society, University Preparation
  • outstanding achievement in Grade 12 International Business, University/College Preparation
  • outstanding achievement in Grade 12 Business Leadership, University/College Preparation
  • outstanding achievement in Grade 12 International Business, University/College Preparation
  • outstanding achievement in Grade 11 English, University Preparation
  • outstanding achievement in Grade 11 Functions, University Preparation
  • outstanding achievement in Grade 10 English, Academic
  • outstanding achievement in Grade 10 Mathematics, Academic
  • outstanding achievement in Grade 10 Science, Academic
  • outstanding achievement in Grade 10 Civics and Citizenship
  • outstanding achievement in Grade 10 Career Studies

Accommodations

We value every student and while ASK Online Canada does not provide modification of expectations in our courses, we offer accommodations for students with an IEP. Please call or email the principal , [email protected] to further discuss this.

Our courses are designed to allow students to progress at their own pace and to take the time they need to complete course work. Our course instruction is differentiated – providing learning opportunities in a variety of way such as text, video and interactive activities. Students may also use their own assistive technologies that they have access to and are familiar with using.

Individual Education Plan

An Individual Education Plan (IEP) is a document that outlines a student’s strengths, weaknesses, learning needs, and any accommodations that are to be made within a course. If the student has an existing IEP, ASK Online may be able to implement the

accommodations that are listed and applicable in our learning environment. Please submit a copy of your IEP to the Principal, [email protected] and she will follow up to discuss.